Settings

Introduction

The Privacy-Now ® work at different level.

• Company level
• Process Level

Company Level

At Company level, the setting are accessible at the following link

1. Settings/Data Sets
2. Settings/Message Templates

Settings/Data Sets

The table below report the list of datasources initialized at service creation and managable by the Administrator.

Menu	Datasource name	Description Settings/Data Sets / Access Requests || Access Requests Type|| Settings/Data Sets / Access Requests || Communication Channell|| Settings/Data Sets / Access Requests || Results Notification Methods|| Settings/Data Sets / Access Requests || Data Source Type|| Settings/Data Sets / Access Requests || Relationship to Data Subjects|| Settings/Data Sets / Actions || Action Type|| Settings/Data Sets / Consents || Consent Categories|| Settings/Data Sets / Consents || Consent Sources|| Settings/Data Sets / Consents || Consent Subjects|| Settings/Data Sets / Consents || Consent Matching Mail|| Settings/Data Sets / Issues & Non Conformities || Issues Types|| Settings/Data Sets / Privacy Impact Assessments || PIA Reference Period|| Settings/Data Sets / Processing Activities || Access Applications|| Settings/Data Sets / Processing Activities || Access Connections|| Settings/Data Sets / Processing Activities || Access Devices|| Settings/Data Sets / Processing Activities || Affected Personal Data Categories || Settings/Data Sets / Processing Activities || Data Locations || Settings/Data Sets / Processing Activities || Data Processing Purposes || Settings/Data Sets / Processing Activities || Data Repositories || Settings/Data Sets / Processing Activities || Data Subjects || Settings/Data Sets / Processing Activities || Data Types || Settings/Data Sets / Processing Activities || Extra EU Measures|| Settings/Data Sets / Processing Activities || Lawful Bases for Processing|| Settings/Data Sets / Processing Activities || Processing Activities|| Settings/Data Sets / Processing Activities || Provision Agreements|| Settings/Data Sets / Processing Activities || Retention Period || Settings/Data Sets / Processing Activities || Suppliers|| Settings/Data Sets / Processing Activities || Tool Operative Environments|| Settings/Data Sets / Processor / Controllers Entities || || Settings/Data Sets / Processor / Data Controllers Officers || ||

Process Level

Privacy-Now ® show in Settings/Application Settings the setting ticket.

Process Level setting gain on Company level if defined. The process defined and describe in wiki are:

• Access Requests
• Actions
• Audits
• Consents
• Data Breaches
• Issue & Non conformities
• Privacy Impact Assessments
• Processing Activities
• Risks

Settings Management

Settings/Application Settings link open the SettingTicket.

Selecting the record shown, the Administrator can see and change the Settings Application properties. The information are presented five sections:

• Trackings
• Settings
• Group Settings
• License Details
• Purchase History

The table below report the fields and a short description of them:

Section	Field	Description
Tracking	code	Automatically created by the system identify uniquely the record information
Tracking	Project/Service	Project service created when the service is initialized
Tracking	Ticket Type	Identify the process the information refer to. In our case "Settings"
Tracking	Ticket Op Status	Each process on the system is based on a workflow. This field report current status value.
Tracking	Subscription Id	Unique identfier of subscription. This vaule will be used also by renewal process.
Settings	Consent Matching Mail	This field contains the emails values read by the Consent process to load automatically the consent ticket
Settings	Consent Matching Mail	This field contains the emails values read by the Consent process to load automatically the consent ticket
Settings	Consent Subject Matching criteria	Used by the Consent process, the User can select from two possible value: "Mail","Username". This information is used to identify the User the consent information belongs to comparing the "Mail" or the "Username" stored in Privacy-Now ® with the value present into the Consent mail.
Settings	Delete Ticket	The Administrator can cancel physically a ticket from database inserting a ticket number and selecting the command DELETE TICKET
Settings	Group Settings	This section is quite important. Here the Administrator can model the behavior of each process, addressing there right role, group of people to the right set of privileges. The table below shows the information reported in each fields: Field Description Process This selection enable the Administrator to select a specific process or Default. Default refer to Company level of setting. Click on the yellow folder to select one item from the list. Load This button load the existing information and load it on the ticket DPO Default This selection enable the Administrator to select which group will act as Data Protection Officer by default for the selected process or at company level DP Default This selection enable the Administrator to select which group will act as 'Data Processor by default for the selected process or at company level DC Default This selection enable the Administrator to select which group will act as 'Data Controller by default for the selected process or at company level AUD Default This selection enable the Administrator to select which group will act as 'Auditor by default for the selected process or at company level DPO View This selection enable the Administrator to select which groups can be added to the default and act as Data Protection Officer for the selected process or at company level. DP View This selection enable the Administrator to select which groups can be added to the default and act as Data Processor for the selected process or at company level. DC View This selection enable the Administrator to select which groups can be added to the default and act as Data Controller for the selected process or at company level. AUD View This selection enable the Administrator to select which groups can be added to the default and act as Auditor for the selected process or at company level.
License Details	License package	Type of license subscribed. This information is automatically update by the license process renewal.
License Details	Licensed User	Total Number of active User bought. This information is automatically update by the license process renewal.
License Details	Licensed Access Requests	Monthly Number of Access Requests bought. This information is automatically update by the license process renewal.
License Details	Licensed Consents	Monthly Number of Consents bought. This information is automatically update by the license process renewal.
License Details	Check License	Button that enable the Administrator to perform a self-checking of license compliance.
License Details	Active Users	Number of Active User calculated by Check License function
License Details	Monthly Access Requests	Number of Access Requests calculated by Check License function
License Details	Monthly Consents	Number of Consents calculated by Check License function
Purchase History	Purchase Event	This information is automatically update by the Initialization process first and by license process renewal after.