Users & Groups

After the Privacy-Now ® the system show in User & Group management the function necessary to see the Actived User & Groups. A predefined Group represent a specific GDPR Role profile. In table below report the menu selection entries:

Menu Selection	Description
Users & Groups Management / Users Management	this entry enables the User to see and open all the User master data information
Users & Groups Management / Groups Management	this entry enables the User to see and open all the Group master data.
Users & Groups Management / Add Group	this entry enables the User to define a new Working Group. The enablement of the Group is performed using the Settings function

all this link are granted to the Administrator user.

Users Management

Users & Groups Management / Users Management link open the User list. Selecting one of the record shown, the Administrator can see and change the User settings. The information are presented five sections:

• Tracking
• Identification
• User Details
• Enabled on Processes
• Password Management

The table below report the fields and a short description of them:

Section	Field	Description
Tracking	Code	Automatically created by the system identify uniquely the record information
Tracking	Project/Service	Project service created when the service is initialized
Identification	Ticket Type	Identify the process the information refer to. In our case "User"
Identification	Ticket Op Status	Each process on the system is based on a workflow. This field report current status value.
User Details	Name	Name of the user. Initially filled with the Name present in the Administrator section of Subscription.
User Details	Surname	Surname of the user. Initially filled with the Surname present in the Administrator section of Subscription.
User Details	Username	Assigned by the system
User Details	Email	Email of the user. Initially filled with the Email present in the Administrator section of Subscription.
User Details	Admin	Yes /No flag. Filled by the Administrator, enable the User at the Administrator Role
User Details	Language	The language supported by Privacy-Now tools are English, French, Italian.Initially filled with the Email present in the Administrator section of Subscription.
User Details	Timezone	Timezone of the User. Initially filled with the Timezone present in the Administrator section of Subscription.
Enabled on Processes	Access Request Creator	Enable the User to create the Access Request ticket
Enabled on Processes	Action Creator	Enable the User to create the Action ticket
Enabled on Processes	Audit Creator	Enable the User to create the Audit ticket
Enabled on Processes	Consent Creator	Enable the User to create the Consent ticket
Enabled on Processes	Data Breach Creator	Enable the User to create the Data Breach ticket
Enabled on Processes	Issue Creator	Enable the User to create the Issue ticket
Enabled on Processes	Privacy Impact Assessment Creator	Enable the User to create the Privacy Impact Assessment ticket
Enabled on Processes	Processing Activity Creator	Enable the User to create the Processing Activity ticket
Enabled on Processes	Risk Creator	Enable the User to create the Risk ticket
Enabled on Processes	FAQ Creator	Enable the User to create the Knowledge Item ticket
Password Management	New Password	Field used by Change Password button function to perform a password change.
Password Management	Old Password	Field used by Change Password button function to perform a password change.
Password Management	Confirm New Password	Field used by Change Password button function to perform a password change.

Note: All the modification became active after a ticket saving, except for the Change Password function. This function modify directly the information.