Glossary

Below is a list of terms and definitions used in this documentation.

A

• Access Request: a record which allows to manage the lifecycle of a request to access information on how personal data are managed by a data subject. A specific process and workflow in Privacy-Now® support this management.
• Action: any activity performed by the organization in order to manage any other process supported by Privacy Now® (i.e. access requests, audits, consents, data breaches, issues, non conformities, privacy impact assessments, records of processing activities). Privacy Now® allows to record and support the lifecycle of actions with a specific workflow (see Actions).
• Audit: an inspection, either made by internal, external or independent resources (see auditors) aimed at checking the status of personal data management system and activities. Privacy Now® supports audit activities with a specific workflow (see Audits).
• Auditor: any resource, internal or external of an organization with auditing responsibilities on personal data management.

C

• Consent: the authorization (or denial) to manage personal data given by a data subject. In Privacy-Now® consents lifecycle is supported by the consent management workflow (see Consents for more information).

D

• Data Controller: TBD
• Data subject: a natural person whose personal data are managed by the organization.
• DPIA: see data protection impact assessment.
• Data Protection Impact Assessment: an assessment designed to help an organization to assess the risks associated with data processing activities that could compromise the rights and freedoms of individuals. In Privacy-Now® data protection impact assessments are managed using the privacy impact assessment workflow (see Privacy Impact Assessments.
• Data Protection Officer: TBD
• Data Processor': TBD

G

• Group: a set of people which can be assigned to a profile to grant specific privileges to manage a process (e.g. Actions management). See Users & Groups for more information on how to manage groups.

L

• Login: TBD

O

• Organization: the organisation using Privacy Now® to manage data subjects' personal data.

P

• Personal data: it means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• PIA: see Privacy Impact Assessment.
• Privacy Impact Assessment: a systematic process which identifies and evaluates from the perspectives of all stakeholders the potential effects on privacy of a project, initiative or proposed system or scheme and which includes a search for ways to avoid or mitigate negative privacy impacts. In Privacy-Now®, privacy impact assessment are focused to assess the impact on processing activities (see data protection impact assessment).
• Processing activities: means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

S

• Save & Next: basic function of the system that enable the User to save the ticket information and move the ticket status to the Next one. If more then one status is possible the User has to select the final status to be reach.
• Settings: settings which can be updated for Privacy Now® service.

U

• User: users of Privacy Now®.

V

• View: a showing a list of records concerning a specific management process (e.g. Actions). It is possible to access to views from the left menu of the application. See also How To for more information on how to use views.